The Royal Thai Government will provide courtesy accommodations for the Heads of State/Government or Heads of Delegation and one accompanying delegate during 17 – 19 November 2013 (2 nights). The host reserves the right to allocate appropriate accommodation for each delegation. Any additional expenses incurred during the stay at the hotel will be borne by respective delegations.
The rest of the delegates are requested to select accommodation according to their preferences. The list of recommended hotels can be found at http://www.connectaspsummit.org/venues-hotels.html. The hotels offer special rates including breakfast for the Connect Asia-Pacific Summit. Delegates are requested to arrange directly with their respective hotels their own guarantee and payment for accommodation as well as other amenities and services.
Should there be any inconvenience; the Connect Asia-Pacific Summit Secretariat will provide necessary assistance and coordination. For security purposes and further arrangements, the CRs are requested to provide information to the Secretariat by 12 November 2013.
The Heads of State/Government will be provided with chauffeur-driven sedan equivalent to Mercedes Benz S class. The rest of his/her delegation will be provided with a Mercedes Benz E class (for Ministers level) and a van. A police motorcade will be arranged for the maximum of 2 days from 17 to 19 November 2013.
The Heads of Delegation will be provided with chauffeur-driven sedan equivalent to Mercedes Benz E class. The rest of his/her delegation will be provided with a van. A police motorcade is also arranged for the maximum of 2 days from 17 to 19 November 2013
Luggage van will be provided only upon arrival and departure for the Heads of State/Government. Other delegates will be responsible for the cost and arrangement for any additional vehicles.
The number of vehicles in the motorcade should NOT exceed the limit of 5 vehicles including the police cars. Luggage Van will NOT be included in the motorcade.
The delegation members not accompanying Heads of Delegation or not in the motorcade are requested to arrange their own transportation.
The Secretariat will also provide shuttle buses between the hotels and the Summit venue on 18 November 2013.
VIP Rooms and Facilities at the Airport
(1) VIP Rooms and Facilities at International Airport will be extended to Heads of State/Government and Heads of Delegation travelling by both commercial aircrafts and special aircrafts. The Airport Reception Team at Suvarnabhumi International Airport and Don Mueang International Airport will provide full assistance on VIP facilities, customs and immigration clearance. The Airport Reception Team will also be at the airport VIP Lounge to assist Heads of Delegations on their departure.
(2) Representatives of Participating Countries who need to enter the aerobridge or specified/designated area to receive and provide assistance to their Heads of State/Government and/or Heads of Delegation and delegates at the VIP Rooms and aerobridges should contact either Department of Protocol, Ministry of Foreign Affairs or Suvarnabhumi International Airport and Don Mueang International Airport.
(3) Each delegation is requested to provide names, titles, positions and passport details of the Passport Officer, Luggage Handling Officer and Officer in charge of Firearms and Radio Communication Devices and other information listed in Annex 5 to the Secretariat by 12 November 2013.
The luggage of Heads of State/Government and/or Heads of Delegations are to be collected from the apron (in case of special aircraft) or from carousel (in case of commercial aircraft) by the Luggage Handling Officer of Participating Country. Each Participating Country will be responsible for all costs associated with extra vehicles and other related charges.
For departure, luggage of Heads of State/Government and/or Heads of Delegation and delegates must be accompanied by the country’s Luggage Handling Officer and checked in at the Departure Hall, Suvarnabhumi International Airport and Don Mueang International Airport Passenger Terminal, three (3) hours prior to departure.
For arrival: the country’s Passport Officer is required to present passports of the entire delegation to the Immigration at the VIP room upon arrival.
For departure: the country’s Passport Officer is required to present the passport of the entire delegation to the Immigration at the VIP room two (2) hours prior to departure.
One Liaison Officer will be assigned for the Head of State/Government and one for the rest of delegation. In other case, one Liaison Officer will be assigned for the Head of Delegation only. An additional Liaison Officer will be provided in case the Head of State/Government is accompanied by a spouse.